Base Material Coordinator
3 weeks ago

Job title: Base Material Coordinator
Work Location: Cold Lake
Reports to: Base Lead - Cold Lake


Essential Duties and Responsibilities:

The Base Material Coordinator (BMC) will report to the Base Lead, but will also adhere to functional and compliance direction from the Top Aces Integrated Supply Chain (Supply Chain) Manager, and support the function of Top Aces ISC.  Primary responsibilities include:

  • Be knowledgeable of and adhere to TA policies and procedures;
  • Have detailed knowledge of TA Supply Chain policies and processes;
  • Manage local stores inventory and any satellite warehousing - Parts count and locations;
  • Manage local and/or satellite Quarantine inventory - count and locations;
  • Maintain valid Dangerous and Controlled goods certifications;
  • Establish and maintain current inventory of hazardous material / explosives;
  • Maintain a valid fork-lift operator permit;
  • Oversee local RFP, PO and RO transactions in TA IT systems;
  • If required, create Request for Quotes (RFQs) to obtain price and availability;
  • Coordinate required purchasing actions with TA Logistics. Conduct local consumables purchasing;
  • Monitor estimated delivery dates and proactively deal with Suppliers to ensure timely deliveries;
  • Communicate with local employees and TA Logistics to manage and mitigate impact of overdue orders;
  • Receive merchandise from different sources;
  • Conduct in-coming inspection, then store appropriately and populate the inventory system accordingly;
  • Collaborate with TA Log staff and suppliers to ensure vendor quality assurance;
  • Prepare items for shipping (packing), respect special packaging instruction if required;
  • Adhere to DG and CG shipping requirements.  Be prepared to support routine cross border shipments;
  • Support TA safety programs and Quality Management System;
  • Provide ISC support to deployed operations, under supervision of deployed Maintenance Lead;
  • Prepare part kits for maintenance personnel;
  • Attend training courses to ensure continued qualifications;
  • Assist in the on-the job training and instruction of personnel as required; and perform other related duties as assigned by supervisor.


Education and/or Work Experience Requirements:

  • Previous experience with shipping/receiving and/or inventory/stores management;
  • Previous military or commercial aviation logistics experience a significant asset;
  • Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers in French.  English a significant asset;
  • Excellent computer proficiency (MS Office – Word, Excel and Outlook). Experience with AMS and/or Sharepoint an asset;
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service;
  • Team player, but able to work independently with minimal supervision to carry out tasks within parameters of instructions given, prescribed routines, and standard accepted practices;
  • High level of professionalism continuously shows courtesy and respect for team members;
  • Ability to perform all work in support of our Corporate Values of Safety, Teamwork, Focus and Integrity;
  • Demonstrates strong and visible support of our values;
  • Position requires Level II Clearance with the Canadian Government and the ability to gain access to the Canadian Controlled Goods Program.


Top Aces supports employment equity and diversity and encourages applications from women, Aboriginal peoples, persons with disabilities and visible minorities.

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